4 Great Tips for Time Management

4 Great Tips for Time Management

4 Great Tips for Time Management

 

The interactive world we live in allows for plenty of distractions. Oh really you say? Let me count the number of ways for you.

There are distractions by our:

  • Coworkers
  • Spouses
  • Kids
  • Cell phones
  • TV, especially commercials!
  • And on and on!

 

Then, there are our own vices like browsing at the latest sports scores or seeing which band is going to be playing at our favorite music venue. Right?

Some of these distractions are welcome and should be of course.

But all too often, they can become a nuisance that interferes with our productivity.

You hear me all you distractions? Lol

 

Use the following tips to stay focused. These are really good so pay attention!

 

1 – Determine Your Most Productive Work Times

We all have ebbs and flows in productivity. For instance, if you are a writer, you may find that writing in the morning is your most optimal time.

If that is the case, concentrate your writing schedule to mornings only and use the afternoon for other tasks.

You may need to track what you are doing for several days or weeks to see when these optimum times are occurring and their frequency. Or, you might already know.

And, there are software packages that can help do the tracking for you.

One to try is Pomodoro. It allows you to work in chunks of time so you at least “feel” like you’re productive.

 

2 – Plan on What Success Means To You

Just throwing together a bunch of tasks is as useful as having no tasks defined. In other words, neither are very useful. Use a To-do list tracker like you can find here.

Work with your coach to determine what kinds of tasks or goals will be needed for you to increase your productivity.

Your coach will have your objectives in mind which can be used to determine how you can contribute to those.

The great thing about doing this consistently is that you can make adjustments for the tasks that are not working out or where you need extra help.

This is actually a great time-saver because you might just be spinning your wheels at doing nothing. You think you are, but you’re just staying busy…it’s called “busy work”!

Your coach will praise you for trying to become more productive and for being proactive. (Praise!!)

 

3 – Give Yourself a Break

Having a well-defined plan is a great way to increase your productivity.

But don’t beat yourself up if you happen to have a few days that are not as productive as others.

Sometimes, the tasks are going to slip up and you are going to be more distracted than others.

And guess what? It’s normal and you should account for some downtime to recharge yourself. Take a nap, a bubble bath or take a walk to re-energize yourself.

No one is expecting you to be a productivity robot. (Usually, it’s you that thinks this way!)

 

4 – Be Consistent

Time management is a skill and needs to be learned and applied. Yes really! I heard your mind working on you, saying that you don’t have that “skill”. You have to learn it!

It takes some adjusting in the beginning but it’s really just a matter of changing how you structure it and the tasks to complete your work. Yup, you heard that right my friend.

Adjusting takes time, it’s not something you can do in just an hour a day.

This requires a consistent commitment to yourself and to making it work.

What is commitment? Something you need to seriously consider.

Here’s the definition:

com·mit·ment
kəˈmitmənt/
noun
  1. the state or quality of being dedicated to a cause, activity, etc. “the company’s commitment to quality”

    synonyms:dedicationdevotionallegianceloyaltyfaithfulnessfidelity

    ” her commitment to her students”
  2. an engagement or obligation that restricts freedom of action.
    “business commitments”
    synonyms:responsibilityobligationdutytieliability;

 

So, tell me, what type of changes are you going to make to increase your “Time Management”?

Let me know in the comments below…I’d be interested in knowing what you do in your business.

If you are looking for someone to help you with your time management, connect with me. I would love to chat with you to see how I can help you create “Time Management” in your business.

 

Productivity Solutions For your Business

Productivity Solutions For your Business

Productivity Solutions – The Top 5

It’s not enough to dream of success. It’s not even enough to set goals. You need productivity! Yes…that’s right! Here’s an interesting article on organizing that will help you with your productivity.

The only way to achieve your dreams and build the business you’re meant to build is to sit down and just do it.

And that’s where what many of us fail to do. We resist because we are afraid of failing. But it’s the doing that stops us. Are we good enough? Will I be a success? Can you relate to this?

Here’s what we do…

We will overbook our calendars until today’s to-dos become next week’s past dues. We procrastinate on the things that are important while attending to things that are merely “nice to do.” And sometimes we simply take on too much—even when we know better. I know that I do this and it prevents me from advancing to where I want to go in my business.

So, what’s the answer?

According to the dictionary here’s exactly what productivity means as far as business goes:

pro·duc·tiv·i·ty
ˌprōˌdəkˈtivədē,ˌprädəkˈtivədē/
noun
  1. the state or quality of producing something
    • the effectiveness of productive effort, especially in industry, as measured in terms of the rate of output per unit of input.
      “Workers have boosted productivity by 30 percent”
Check out these five productivity solutions that top coaches use to get more done in less time.

1. Rituals and Habits: Simply put, a ritual or habit is a consistent way of doing something. You have a morning ritual (wake up, brush your teeth, work out, shower, and head to your office), evening ritual (check homework, tuck the kids in, watch the evening news, and hit the sack), weekend ritual (sleep late, mow the lawn, catch a movie, visit your mom), and many others.

The problem here is that if you’re not careful with your rituals, they can turn into productivity killers. Is checking Facebook or email a part of your morning ritual? Is turning on Skype a part of your at work ritual? Distractions such as these can turn even your best intentions into hours of wasted time. And your productivity levels will wind up really suffering.

Take a good look at your rituals. What are you doing that you should not be—or that should be moved to another part of your day? Make your rituals more efficient, and you’ll automatically get more done.

2. Calendar Management: Want to know how much time you really have available for that new project? Try blocking off time in your calendar for all your existing projects. Fill in all your client calls, your business administrative tasks, time for meals and breaks, outside appointments, and everything else you’re committed to. What’s left might just shock you.

Make it a habit to block time in your calendar for every commitment, and you’ll never again over-promise or over-commit. You’d be surprised at how much your productivity will go up because you are more focused on the tasks at hand.

3. Learn to Let Go: Here’s a news flash. You do not have to do everything in your business. You can (and should) hand off those low-level tasks to someone else. Hire a VA to create your documents and manage your calendar. Read this on how to help with your marketing.

Let your tech support person manage your blog and email. Turn over your bookkeeping to an accountant.

The time you free up will allow you to work on what’s truly important—and that only you can do. You will notice that your productivity in what you “desire to do” will go up and you’ll be happier too!

4. Work Hard, Play Harder: You are not a machine. You cannot work all day every day and hope to be at your best all the time. Yes, I know this from experience!

Take a day off. Get some rest, or relax on a long, slow hike. Take a friend out to lunch. Go shopping with your kids. See a movie or a play. Do something—anything—other than work.

Not only will you return to the office feeling much more refreshed, you’ll find yourself more creative and your productivity level will be better than before as well.

5. Focus: Multitasking is impossible. What? You cannot efficiently create a new coaching program while you’re simultaneously surfing Facebook, keeping an eye on the kids, and answering the phone every time it rings. Really? Most business people do this way too often and it definitely affects their productivity.

Use your calendar to block time off for important tasks, then turn everything else off so you can focus. No phone, no Facebook, no kids or husbands or neighbors or pets demanding “just a minute” of your time. Tune everything out, and you’ll find your work getting done much faster.

Manage your time and turning up your productivity is not something that comes naturally to most people. When you learn to master this skill, you’ll find your business grows right along with you.

Here are a few more ideas that will help with your productivity:

The ideas are endless. Just put on your “magical” thinking cap. And if you need help with that…contact me so I can provide some great ideas for your business.

Let me know what you think in the comments below. How are you managing your productivity in your business?

 

 

Pin It on Pinterest