Today we’re discussing Why Writing Down Your Goals Boosts Your Chances of Success. Setting goals is an important part of life. Without them, you won’t know how to recognize success or achievement. By knowing your goals, it tells you what you want to achieve and why it’s important to you. While not all goals are equal they do all deserve the best chance of achievement.
What’s in a Dream?
In life we all have dreams, ambitions we want to achieve. However, it is entirely in your power whether they remain dreams or whether you will actually set out to make them a reality. If you think of a dream, then it is more like a hope; a wish not yet fulfilled. Perhaps your ambition is to be promoted to director in your company. That’s great but just having that dream won’t actually help you achieve it.
Writing it Down
Writing your dream down can help increase the chance of it becoming a reality. The very act of committing it to paper makes it more real and concrete. You can see it. In black & white! However, there is more to making your dreams turn into reality than merely writing it down. You actually need to flesh it out. You need to give it substance and to create a goal. By turning your dream into a goal you are further committing to its ultimate achievement.
Your goal is the end-point. It is what you want to achieve and how you will know you have been successful. The key to success is to write down the steps you will take to get there. How you will turn that goal into a reality. What do you need to focus on to create it? It is important to know why that goal is one you want to achieve. So you need to write down what achieving it will look and feel like to you. How will your life change? By making your visualization of your success as descriptive as possible and by writing it in the present tense as if you are living it now, you create a connection with your subconscious mind.
Additionally, writing is a right-brained activity. It is part of your logical and analytical mind. However, the very act of writing keeps the right-brain occupied and allows the more creative left-brain to be accessed. This will let you begin to create and visualize the future you want. Setting that vision down on paper is a record that you can refer to again and again. It will remind you why you want to achieve the goal you have set and how you will know you have achieved it.
The Ultimate Goal
Adding the steps to achieving the goal provides you with a to-do list. You can tick off each step as you complete it and see your progress. This can be very motivating especially if you find yourself struggling. Acknowledging how much you’ve achieved can strengthen your resolve and provide motivation to continue.
Has The Goal Changed
Alternatively, by having a written record of your goal and the steps needed to achieve it you will be able to see if your mind has changed. Often you’ll find that your actual goal changes. Where you started as wanting to be promoted to Director you may find that you actually want to be promoted to Director of a different division or department or maybe even a totally different role!
It’s Not Written in Stone, Y’all!!
Goal setting is not something that is written in stone. Your written goal, visualization, and plan will not only be a record and guide but a working document that can be changed as your vision of your future changes. Having it written down enables you to track your progress and any changes. You can evaluate as you progress and by ticking your achievements off as you go you’ll be able to celebrate your progress along the way.
Did you write that all down? I hope so! The next article will be the cherry on the top of this whole journaling thing. So make sure you come back to read the next tips about journaling. You’ll be glad you did!
First, quiet your mind and focus on How to Boost your Productivity. We need to be more proficient in our work to accomplish more. In many cases, people fail to be productive because they lose focus and let their minds wander, leading to a loss in productivity.
The key is to focus your mind on the task at hand. Block out all other distractions and thoughts that are unrelated to the task at hand.
• Failure to put aside thoughts unrelated to the task at hand will only slow you down and lead to a higher probability of mistakes.
• Get a good night’s sleep every night to boost focus and productivity, reduce mistakes.
• Don’t let other issues or problems bother you.
Basic Ingredients Of Productivity
There are three basic ingredients to productivity:
Without all three of these ingredients, your productivity will be lower than it can be. And then you won’t achieve the amount of success you are expecting.
How To Measure Your Productivity
Dictionary.com defines productivity as “the quality, state, or fact of being able to generate, create, enhance, or bring forth goods and services.”
• In other words, its the amount of effort and time that the worker puts in and how many units of production he/she produces in that time span.
If a worker produces one unit (say, one ebook) an hour and another worker produces two units (say, two ebooks) in one hour, then the second worker is two times more productive than the first worker.
Being more productive means being better able to manage one’s time. Focusing one’s attention on the tasks required. And/or utilize the energy necessary to complete the tasks required in the same time period as another worker.
In order to boost your productivity, you need to be able to produce more of the product. Or provide more of the service you deliver in the same amount of time or less than you have before.
When it comes to businesses, it’s not just your production. It’s the production of your subcontractors who work for you, that account for your total productivity.
Start Laying A Productive Foundation
First, you need to eliminate all distractions from your work area and clear your mind of any doubts and/or worries you may have.
You also need to be totally focused and invested in the working process. This allows you to produce the maximum number of products/content and/or render the most services within a specific time span.
Have A Plan
Have a clear plan of what needs to be done in terms of tasks and projects and how to go about best doing them.
• In regards to subcontractors, have an agenda of tasks and projects to complete. Also, a time table on which you can expect them to complete them.
• Then lay down the ground rules on what needs to be done and how quickly they should be done.
Boost Your Productivity
Implement simple time management techniques. You must manage your time as efficiently as possible in order to be as productive as possible. And, monitor your time very carefully. Ensure that you are working efficiently during the times you are working. This will enable you are utilizing your time to the best of your ability.
• Note how long you think it will take you to complete a project on a piece of paper, in a text file, or in a spreadsheet file.
• Time how long it takes you to complete specific tasks.
• Time how long your work periods are, your breaks are, and how long any distractions are.
Try using the clock on your computer and/or mobile device. Or use an online timer to record the respective time periods. Then compare the time it took you to complete the project versus the time you expected. If you met or beat that time, reward yourself.
If you took longer than expected, review what slowed you down. Was it distractions, lack of focus, the task was more difficult than expected- then make adjustments.
You can make this into a game or challenge to where you challenge yourself to get more done in less time to improve your productivity.
There are online timers that have bells or other sounds that can help you use the Pomodoro Technique. This will allow 15- to 30-minute work periods. It will be followed by 3- to 5 minute rest periods three times. Then after the fourth 15- to 30-minute work period, a 15- to 30-minute rest period.
Removing The Unimportant Tasks
It’s vital that you prepare for work ahead of time so minor/menial and repetitive tasks don’t slow you down.
Consider what tasks are actually important to your business and which aren’t.
• Tasks such as email and social media should be done during break periods, lunch periods, and/or outside-of-work periods, not while the main work is being done.
If you run a business, only do the tasks you are proficient at and enjoy; send all other tasks to subcontractors for maximum productivity and profitability. This will solve a lot of time for you in the long run.
Pursue An All-Around Productive Life
Having an all-around productive life means that you are productive in all facets of it, not just in business.
• Increased productivity can include assembling items, grocery shopping, etc.
• Productivity means doing any task in the most efficient manner possible. This will help you maximize the value of every minute and every second so that you get the most out of them as possible.
Sue was a web designer who worked from home. She found herself very distracted and didn’t feel she was as productive as she could be. At a friend’s urging, Sue began using a time tracker to track her personal time. She was amazed to see how much time she was filling with minor tasks (like checking Facebook on her phone and surfing Pinterest). Tracking personal time is really essential if you plan on having a successful business.
If you haven’t done it before, you should try tracking your time, too. The results can be surprising and like Sue, you may discover you could be far more productive…
Tracking Personal Time Takes About 2 Weeks
Think of time tracking like a budget. Your hours are your dollars. By tracking them you can see where your money (in this case your time) is really going. Then you can make adjustments to your schedule depending on what you learn.
Plan to spend at least two weeks tracking your time. If you only track your time for a day or two, you’re not going to get a complete picture of what your habits and routines really look like. This can lead you to under-estimate the time you need to do certain tasks (like finish a big project).
Do Quick Check-Ins
Tracking your personal time doesn’t have to be all-consuming. Instead, you can check-in with yourself 3-4 times a day to make a note of what you’ve been doing. A good idea is to plan to check-in after every meal. This gives you a chance to think about what you’ve done and what you plan to do in the coming hours.
Record everything no matter what. You wouldn’t splurge on a huge purchase then not budget for it, would you? This could lead to financial errors and other problems. It’s the same concept with your time. Acknowledge how you’ve spent it, even if you’re not proud of it.
Use a Physical Notebook
There are dozens of time trackers online. These can be useful when you have to track time for client projects. But it’s not so great when you’re tracking your personal time. If you go to record your time and find yourself distracted by social media or emails, you could definitely benefit from using a physical notebook instead.
Make It Fun For Yourself
So, when Sue started time tracking her personal time, she asked her friend to join her. Together they both began tracking their time. But instead of sharing their logs, they’d take selfies and send them to each other every hour. Cool huh?
It made the experience more enjoyable and kept both of them focused on being productive. You can do the same thing—send a quick selfie to a private Instagram account every hour for a visual record of how you’ve spent your time.
Look over Your Log
After you’re done with tracking your time, plan to have a review session the next day. Look over your logs and make notes about what you’d like to change now. Do you want to spend more time playing with your kids? Would you prefer to cut out Facebook and use that hour to work on eating healthier meals?
Time tracking can be a great way to see where you’re spending it well and where you can make some improvements. Don’t be surprised if you find yourself becoming more intentional with how you spend your hours!
Can’t seem to stay on track? Discover how to stay organized and save time when you download your free workbook!
Need additional help – fill in the form below, I’d be happy to help!
One of the best ways to stayorganized and keep on track with your projects is to create a monthly plan. Your monthly plan can be filled with notes about when to do your various tasks so you can smooth out your workflow (no more rushing to write that blog post at the last minute!).
Here are a few pointers to get you started…
Make a List of Recurring Tasks
Take some time to think about what recurring tasks you have to do for your clients each week. Do you log in to their WordPress blog and delete spam comments? Do you schedule their social media content including videos and pictures?
There may also be tasks you only do once a month for clients—like backing up their website or assigning work to other team members. Add these tasks to your list, too so you won’t forget them.
Schedule Recurring Tasks
Now that you know what you have to do each week or month, make space for it on your calendar. You can use a physical or digital calendar, depending on what you prefer. Digital calendars do give you a slight advantage since you can set reminder alerts so you never forget an important task again.
As you fill up your calendar, think about how long each task will take and build in some buffer time. For example, if you think you can write a blog post in twenty minutes, give yourself sixty instead.
Now, you have extra time if you realize you need to research a fact or interview a source.
Create a Checklist
Some recurring tasks may be big and complex. Maybe you’re a virtual assistant who uploads products to her client’s website. There’s a whole list of things you have to do to make this happen. You need to upload the product to Amazon S3, add it to aMember, set up a form in aMember, create a pickup page in WordPress, add the official sales page to the website, create an autoresponder series, etc.
With all of these tasks, it’s hard to know where to start. Use a checklist to help you stay organized. The next time you’re doing this task, note down every step you have to take along the way.
Now, doing this task in the future will be easy since you just have to open your checklist and get to work.
When you schedule recurring tasks on your calendar, you’ll be more likely to remember them and impress your clients. You’ll also feel less stress since you know exactly what to do to stay on track each month.
Casey was a virtual assistant who specialized in social media. She enjoyed working for clients but she was hired for a month or two then let go time after time. After noticing this pattern, Casey reached out to a friend in the virtual assistant industry who had spent years serving clients.
Dana, Casey’s friend, explained that often it’s hard for clients to understand exactly what their service provider is doing. “So, they paid you for ten hours of social media help but they don’t know what they purchased unless you tell them. At the end of the month, it’s hard to validate the money they’re paying since they aren’t sure what happened with it.”
Dana went on to recommend Casey do a few key things to improve her time tracking for clients.
Start with a Regular Report
Every week, send a brief email to your client and let them know what you did. Don’t say something vague like, “I spent three hours on your social media.” That doesn’t give the client an idea of what you were doing.
Instead, provide relevant details. You could say, “I spent one-hour uploading 15 posts to your social media scheduler. Then I researched popular Pinterest group boards. I followed the rules of each board then pinned your latest blog post so you can get more Pinterest traffic. I also updated the branding for your Facebook fan page with the new logo we discussed.”
After you share what you did, include any metrics that might be helpful. For example, you wrote a new blog post that resulted in two big sales for your client. Be sure to mention that in your week’s report.
Keep in mind that the results you measure should match the client’s goal. If the client’s goal is to become a social media influencer, then mention that their new video tweet got 103 RTs and 1.5K views on Instagram. If you’re not clear on what your client’s goal is, you need to talk with them. Figure out what it is they’re looking for and develop a strategy to help them achieve it.
Schedule a Review
As a service provider, you want to make sure that you’re spending your time on projects that matter to your client. It’s smart to request a 15-minute call every month. You and your client can use this time to review what you’ve been doing.
This monthly review ensures that you and your client are working toward the same goal. Your client might see what you’re working on and say, “Yes, do more of that please!” or she might say, “No, I want to change direction on this project.”
Tracking Your Time is Good
It’s not just clients who benefit from your time tracking—you do, too! Even if you’re doing an unpaid internship or bartering with someone, track your time.
Plotting how long it took you to complete a task can be helpful so you know how much time to budget for future projects. For example, tracking your time might reveal it takes you an hour to write a blog post but you always thought you could do it in 30 minutes. Now that you have this information, you can block off a full 60 minutes to write without feeling rushed or frazzled.
Casey took Dana’s advice. She started emailing her clients a weekly report and began getting more repeat jobs. This enabled her to spend less time marketing her business and more time doing what she loved—serving her clients.
Discover the best tools for tracking your time when you download your free workbook!
Need help? Check out my new Group Mentoring Program. It will help you in making decisions that will help you in your business.
Time tracking is a great way to ensure that projects stay on track while giving your clients peace of mind. But manually tracking it yourself can be difficult. It’s hard to remember to do it every time you start working on a project leading to inaccurate time estimates.
The solution is simple: stop tracking your time yourself. Instead, use a tool that monitors your time use for you. Then you can simply review it at the end of each day and make sure it’s accurate.
Here are a few of the best apps and software for your time tracking needs…
Account Sight allows you to track time for 5 clients and 5 projects. The great thing about this site is that it integrates with PayPal and QuickBooks. This means that you can easily track your time, invoice your clients, and update your earnings with just a few clicks. There’s both a free version and a paid upgrade that unlocks additional features that you may want to use.
Toggl makes it easy to see where your time is going at a glance. You can color code clients and projects, which turn into colorful charts and graphs. It also integrates with other productivity tools like Asana, Trello, Basecamp, and more.
Toggl has a free version that you can use for as long as you want. If you choose to upgrade, you’ll probably do it for access to the accounting features so you easily invoice clients and track your profits.
And a couple more:
Rescue Time is another app for your time tracking. It works differently than most tools. With Rescue Time, the program tracks what websites and apps you use throughout the day. It then gives you a productivity score each evening.
The cool thing about Rescue Time is that you can set specific activities to be categorized as “productive” or “distracting”. This can be helpful if you’re frequently on Facebook to update a client’s group or page. You can simply set Facebook to “productive” so your daily score is accurate. The app has both a free and a premium option if you want more in-depth tracking.
Trigger is an app that combines the power of time tracking with project management, resulting in robust software that lets you see at a glance what you need to do each day to stay on track with your projects.
Along with time sheets, you can use Trigger for online reports and automated invoices. It also integrates with Freshbooks, Zapier, Basecamp, Slack and more. You can get started with a free account but it’s limited to just 5 projects, so you may need to upgrade to a premium account later on.
Don’t get discouraged if the first app or software doesn’t seem to fit your needs. It can take a few weeks of testing out different apps until you find the one that works best for you and your business.
Find out how to track your time easily when you download your free workbook!
If you’re looking for help, just contact me using the form below:
Tracking your time for clients is a good practice for service providers. But don’t stop by just tracking it for clients. You should also be evaluating and tracking time for your own personal use, too. When you do this, you’ll discover important insights about your business that you wouldn’t have seen otherwise.
Here are a few questions you’ll want to ask after you’ve been tracking your time for a week or two…
Where Is My Time Really Going?
You’ve been working on launching your e-course for two months and you’re still nowhere near ready. But when you open up your time tracking app, you can quickly see that you spent 14 hours on Facebook or 9 hours tweaking the design of your website.
It’s easy to procrastinate when you don’t have any form of accountability. But a time tracker forces you to look at how you’ve been spending your time. This isn’t about shaming yourself. It’s about evaluating how you’re spending your time.
Instead, focus on being positive. You might say, “I spent ten hours on Facebook last week. What projects would I like to invest those ten hours into this week?”
Are These Tasks Giving Me a BIG Return?
You had a business coach tell you to make 10 Instagram posts each day and you’ve been following that advice faithfully. But when you stop and look at how you’ve spent this time, ask yourself, “Is this task giving me a BIG return?”
If you aren’t getting a good return on the time you’re investing, consider moving your attention to a project that will grow your business, like launching a course or hosting a webinar.
Do These Tasks Have to Be Done by Me?
Some digital business owners get bogged down in doing non-essential tasks that keep them from their important work. For example, if you’re a best-selling author then your most important work is writing that next book. But instead, you’re spending hours every week managing your Facebook group.
But what if you could outsource your community management? You could still pop in daily to stay connected to the group but you could focus all of your energy on that one thing you do well—writing your book. This is the right way you should be evaluating your time.
Is This Task Draining Me?
As you’re reviewing your time tracking, think about how you feel after you’ve completed each task. Did you feel energized and motivated after filming that Facebook Live broadcast? Did you feel frustrated and drained after working on your sales copy?
Pay special attention to tasks that take your energy. Try to find a way to avoid doing them. For example, you could hire a copywriter to handle your sales page or if your budget is tight, consider bartering with another service provider. Then you’ll both get to work in areas where you shine!
If you want to create more of what you want in your business and your life, tracking your time is important. The more you track your time, the better you’ll be able to manage it.
As in any business, you’ll spend a certain amount of time on clients who will never pay you. Really? Gasp!! Not in my business ever! What you say? You mean clients always pay you? Yup, that’s what I’m saying. So, here’s the situation.
Do you realize that…
Website designers quote jobs that never come to fruition? Yes, it happens every day!
Car dealers spend hours chatting up customers who will never buy? Yup, I’ve seen it happen!
Book agents read countless manuscripts they will never be able to sell? Can you imagine this?
And coaches spend time giving out free advice to clients who cannot or will not hire them. Oh, my!
Truthfully, it can be frustrating when you’re in this situation. And it’s definitely a drain on your time and energy, right? But there are some things you can do to eliminate those who will never become clients without having to spend time with them first.
1) Someone that trusts you 2) They receive value from you 3) A person who will pay you
OK…here are my magical ideas!
Post Your Prices
One of the most hotly debated topics among coaches and service providers is whether or not you should post your prices on your website. There are pros and cons on both sides of the fence, but the biggest advantage to posting your prices is that it immediately eliminates those who cannot afford you. Yes, this is true! If you are not comfortable doing this, then put “starts at”.
Of course, you don’t have to list prices for everything to achieve the same effect. If you offer private coaching and self-directed training packages, having a price tag of $1000 on your “entry level” course makes things pretty clear. Your private coaching is going to be at the high end. And that will eliminate all the clients that are looking for a less expensive option.
And that will eliminate all the clients that are looking for a less expensive option.
If you prefer to quote packages individually, a line that states, “Coaching packages start at $XXX” is a simple way to state your prices while still giving you some flexibility. Right? I mean if you’re going to provide this as a service you need to market it correctly.
Before you get on the phone with anyone, require that they do a little groundwork first. A client intake form should tell you everything you need to know about a potential client. So long before you pick up the phone, do a little digging. What it tells you the most, is how much work they’re willing to do. Freebie seekers aren’t likely to do the work required. They won’t even answer a simple questionnaire, so those who do fill out your form are better prospects.
So long before you pick up the phone, do a little digging. What it tells you the most, is how much work they’re willing to do. Freebie seekers aren’t likely to do the work required. They won’t even answer a simple questionnaire, so those who do fill out your form are better prospects.
Freebie seekers aren’t likely to do the work required. They won’t even answer a simple questionnaire, so those who do fill out your form are better prospects.
Not only that, but you can include in your form a question about pricing. Such as “What’s your budget for coaching?” Use a pre-defined list of answers that start with “$1,000 and up” rather than letting your potential client fill in her own amount.
And, I guarantee you that those with smaller budgets won’t bother to complete it.
Change Your Language
You know that words have power! If the words you use on your website and other marketing material are speaking to newbies or those just getting started in business, you’ll never attract the audience you’re seeking. Instead of using words like “step by step plan,” say, “advanced techniques.” Rather than talking about “easy systems,” mention high-end, complex software by name. Simple changes can help you to automatically attract the right audience.
Rather than talking about “easy systems,” mention high-end, complex software by name. Simple changes can help you to automatically attract the right audience.
You’ll still spend some time and energy on those who ultimately won’t hire you. But by making these simple edits to your website, marketing materials, and other business systems, you’ll begin to see more high-end clients.
So try it, maybe see if this method works for you. And, as a result, you may just save yourself some time.
I bet fewer of those types of clients you no longer wish to work with will disappear, just like magic! It’s as simple as that! Try it and see if this method works for you.
Remember, if you need help with your business, I’m always available for a FREE 15-minute chat. Just contact me here…I know…it’s a form! What did you expect?? Yes, you are finally finished reading this post. BUT…
Most entrepreneurs realize the enormous amount of efforts to put ahead for their ventures while thinking about their limited financial resources. In my own case, I must admit it stressed me out, especially because I would have to do all by myself. Yes, and most of us start out this way.
At the beginning of any entrepreneurs journey, you can rely on key digital marketing tools that make your life easier. I can attest to that. It’s what makes ya or breaks ya!
And, you can do this without investing a single cent. There are plenty of online tools out there in the virtual world. Do your due diligence and do some research to find the ones that suit you best.
Below is a list of some useful tools that some entrepreneurs use
This by no means is a complete list of the excellent ones on the market these days. But they allow me to keep up with my own lifestyle while keeping my business at the top of the wave. So to speak!
This is one of my favorite entrepreneur’s tool when it comes to Social Media management. The free version allows you to sync three accounts.
Hootsuite allows you to execute your social media marketing strategy literally from your smartphone. You develop posts and schedule them as needed, and interact with others directly from their app or website.
I really like the fact that the tool helps you out to determine the best times for postings according to how active your audience is. In simple words, I don’t need to wake up at 3 am to post on Twitter to target a market that is active on the other side of the world while I am sleeping.
Or when I’m at the beach soaking in some much-needed rays of sunshine!
This one I absolutely love! The Grammarly tool, allows you to improve email writing and keeps you focused on writing your blog posts without the constant hassle of knowing if you’re using the right word in your content.
Great when you’re on a time crunch and for when working on your website. The free version has a plugin that can be installed in Chrome and you can also use it in all your applications you use like Word, Excel, and others. You should really check this one out.
Imagine yourself receiving 50 messages from prospective clients at a time, when you are a solo business entrepreneur. Chattypeople is an excellent solution to that problem, as it will answer queries automatically.
It allows you to intervene, via Facebook Messenger to push customers through the sales funnel. Such a great idea to automate some of the simplest of tasks so this would be a great service to investigate.