Today’s topic is all about Three Productivity Tools. Now everyone can use more productivity in their lives, I know that I can. I would rather spend my time doing things that I enjoy, wouldn’t you?
If you’re like most busy people, you’re always looking for ways to increase your productivity.
If you can find a way to:
Limit distractions in this distraction-filled world
Stay focused on a single task at a time
…you’re well on your way to getting more done, but it’s not always easy to get there. Well, thanks to the amazing technology we have available to us today, there are plenty of tools out there that can help.
Abundance of Tools
Here are 3 of our favorite productivity tools to help you limit distractions and stay focused.
Let’s get the distractions out of the way first because even while technology brings us so many great productivity tools, it also brings us tremendous distractions. RescueTime helps you track your time on your computer and your mobile devices and identifies where you’re spending (ahem…often wasting) a lot of your time.
Alert you when you’re spending a certain amount of time on an activity
Allow you to block distracting websites during focus time
Keep track of what you accomplished throughout the day
Identify how much time you spend on a variety of activities, including email, meetings, etc.
You can sign up for a Lite account, which is completely free, or their premium service for added features.
The Focus Booster app is based on the Pomodoro Technique, which is a long-standing productivity technique that uses a timer for focused work periods, usually 25 minutes, followed by a break of 3-5 minutes. After you complete 4 work periods, you get a break of 15-30 minutes. The idea is you stay completely focused on the task during the work period.
There are a lot of apps that can help you execute the Pomodoro Technique, but you can check out Focus Booster. The app is free for up to 20 sessions per month or you can pay a reasonable yearly fee for unlimited sessions and extra features.
The app keeps a timesheet for you and produces a report that allows you to track your productivity and identify ways to become even more productive. And they have a 30 Day PRO Trial also.
Now here’s something very different, but scientifically proven to increase focus and productivity. And if you love music, this is going to be great news for you.
Focus@Will uses human neuroscience and music to help you focus, limit distractions, get productive and retain more information. All you do is answer a few questions and the software will determine the right music to put your brain in a flow state that makes you super productive. Wow!!
Try these Three Productivity Tools and let us know what you think. And hey, if you’ve got a productivity tool you love, can you send me a message? We’d love to gather up your answers and make part 2 for this article with more great productivity tools.
Manage Your Time – how many times have you heard that phrase? Like it’s been beating you in the head forever, but is it actually registering in said head? You know, you’ve heard it a thousand times but if it’s not getting through, then you’re not really listening, are you?
It doesn’t need to be overwhelming if you follow the strategies below.
Get Up Early
The most successful people are early risers and have a morning routine in place. Do you have one?
Morning routines often include:
A regular morning routine will ensure that you start your days successfully.
Creating a to-do list should be a regular habit undertaken daily. The best lists are 10 items or less to ensure that you can complete them. Don’t forget to prioritize the items on the list and review them throughout the day. Checking off items as they are completed will give you a sense of accomplishment and motivation.
Sticky notes are ideal for displaying reminders of tasks, motivational quotes, and visualizations. If you’ve got a pile of letters that need to be mailed and that’s an item on your to-do list, why not put a sticky note on top of the pile with a deadline for posting them? It’ll serve as a reminder to get them posted and cleared out of your way.
Of course, you can record your notes digitally using note-taking apps or in a text document, or using pen and paper but have you thought of recording them using a digital recorder? You can get free recording apps for smartphones. By making a voice recording you can replay the recording and listen to your ideas. This will give you the opportunity to listen from a different perspective.
Create a schedule. Using an online planner such as Google Calendar will ensure that you are able to access your schedule on your smartphone, tablet, or computer wherever you are. You can color-code different categories of entry and share with friends, family, and colleagues as necessary.
Use Pen and Paper
For your most important events, tasks and notes use the traditional recording method of pen and paper with a diary, planner, or bullet journal. You can keep it with you at all times, it won’t distract you with messages or run out of power. You’ll also be able to flick through at a glance to see how much you’ve achieved, past or forthcoming events, and outstanding tasks.
Be realistic. Not all tasks and events are created equal. Find a way to highlight events that are essential so that you can see them at a glance and be sure not to miss them. On your lists of things to do always prioritize them and complete the most important first. If there are items that aren’t important or not time-sensitive then consider moving them off your current list and on to another day. You can’t do everything!
If there are items on your list that aren’t important then think about delegating them. You don’t need to try and be a superhero and do everything yourself. Kids can tidy away their toys and when old enough learn how to load the dishwasher, set the table, and do other simple chores. By enlisting the help of other household members you can get more accomplished in less time.
Managing your time properly and efficiently is one of the keys to staying organized. And, it’s also the way you create success along the way when you are working your business. Take these ideas and use them for both your personal life and your professional life. Then you’ll be able to fit more into your day. And even have time to play with your kids and enjoy time with your husband or significant other. Now that’s what I’m talking about!!
Need help figuring out how to create your Time Management Goals? Let’s set up a time to do that. Here’s my booking link to make it easy for you to schedule a time to get together. → Calendar Link This is a free 15 – minute call to see if we want to work together. And then we schedule a time to work on your project. It’s simple and as easy as that!
I would be more than happy to help you figure things out.
When you work for yourself you will need to be both organized and productive while working, every day. Not only will you feel better, but you’ll also get much more done for your clients as well as for your own business. So how can you make sure that you stay organized and productive?
Below are several tips for staying organized and productive. Which ones have made it to your list?
Process your emails
Schedule your calendar
Don’t skip lunch
Clear Out Your Clutter
Your workspace should be clean and clutter-free. By removing distractions, you will make sure that you remain focused on your work. Have a trash can by your desk and use it. If it’s trash, then it isn’t needed so toss it immediately! Add a small container for recycling and put anything that can be recycled into it as soon as you’ve finished with it.
Process Your Emails
Emails are a huge time suck. Instead of just reading them or thinking you’ll read or act on them later take a more structured approach. Set a specific time for dealing with emails each day. Don’t check them in between.
Use folders to organize emails: junk/spam, trash, by project or client, personal and to do. Any emails that require you to take action and that cannot be completed at that moment should be put into the to-do folder. Make it a habit to work through your to-do folder and empty it every day. Have a specific time slot allocated for that each day.
Delete junk, spam, and emails that aren’t important or needed for further action and empty those folders at the end of each day.
When you’re an employee, your break time is usually scheduled for you. But when you work for yourself, then it will be up to you to decide when to take a break. Make sure to schedule regular breaks as these will keep you more focused and productive
If you sit down for a large part of your day you need to take regular time out to get up and walk around. This will keep you fitter and reduce tiredness.
Your body and brain need water to stay hydrated and to achieve optimal performance. Of course, you don’t need to drink plain water all the time but you should limit caffeinated drinks such as tea and coffee.
Don’t Skip Lunch
It can be all too easy to skip a meal when you are really busy. However, this won’t actually boost your productivity as you’ll find your blood sugar level will drop and you’ll lose energy and the ability to focus.
Make sure that you’ll always have lunch either ready to go to your office with you. Also, make sure to have a couple of healthy snacks ready to have during the day.
These simple tips will help you to stay organized and productive when you’re working.
Today’s article is all about the 5 Key Habits to Start Your Day. So, what are key habits? They are what you do every single day to keep you organized. Starting your day, the right way will ensure that you’ll feel calmer, happier, and more productive from the get-go. It’ll also make sure that you don’t waste any time searching for missing or lost items. Remember that habits don’t happen overnight. They take at least 21 days to become ingrained into your normal routine so the sooner you start the quicker you’ll become a well-organized morning person.
We’ve all been there when we’ve felt too tired to load the dishwasher, clear the counters or vacuum the family room. Spending a little time every evening tidying and cleaning away the dirt, clutter, and debris from the day really will save you time and angst in the long run.
Make it a fun routine by involving all the family. Set a timer for 15 minutes and zip through those chores. Of course, if you’re on your own it may take slightly longer.
Prepare Lunches in Advance
5 Key Habits To Start Your Day means being prepared. Food preparation takes time and isn’t fun when you’re in a rush to get to school or work. Spending time preparing lunches for all the family the night before ensures you all get a nutritious lunchtime meal which will save you time and money.
Plan ahead so that you know exactly what everyone is having each day of the week. This will make sure you buy or make everything you need so there aren’t any last-minute panics.
Get Clothes Ready the Night Before
How much time have you wasted trying to choose what to wear in the morning? Too much probably and it gets worse if you have kids. Instead, get everyone’s clothes ready the night before. Make sure the entire outfit is on a hanger and that underwear, shoes, and accessories are with it.
An even better habit is to organize the entire week’s wardrobe on a Sunday with everything hung in day order in your wardrobe ready to be picked out on the relevant day. This habit makes everything ideal especially if you have the time to do it.
Write a To-Do List
Write down all the chores and calls you need to do the following day. If they involve dropping off items at the dry cleaner, then bag them and put them by the front door. If you need to post letters or packages then bag them and put them by the door. Your list will make sure you know exactly what you need to do and by having any items ready you won’t leave the house without them! This not only makes you organized it makes you more efficient.
5 Key Habits To Start Your Day also means doing the little things that usually only take a couple of minutes to do. Spend time putting everything you’ll need for a day in your handbag or work bag the night before. You won’t need your iPad or laptop overnight so putting it in your bag or case before you go to bed will make sure you don’t forget it. Any work documents or school books should be put into bags so that they aren’t forgotten or mislaid!
If your children have gym class, football, or another school or after-school activity then get the necessary kit ready in their bags before you head to bed. Put the bag by their school coat.
Starting your day feeling positive and organized really does have a major impact on the way the rest of your day pans out. A chaotic start is hard to recover from. By developing the routines listed above, you can be sure that you and your household will always start your day the right way.
This is also a good way to teach your children about leadership by being a good leader yourself. Then they can do it in their homes once they are adults.
Living your best year depends on the actions you take right now. So even though you might be stuck with how to move your business forward, I’m providing a few tips for you that might help.
Most of the world sees a new year as a time to make massive changes in their lives, it’s the daily choices that lead to lasting change. That’s why New Year’s Resolutions are so ineffectual. Yes, you heard that correctly! This year, you can start and finish strong by making better choices each day.
Living Your Best Year
Below are some tips for making sure this is your best year ever:
Break It Down—whether you want to save for a dream home, start a business or get healthier, you need to recognize it’s going to take time. Our desire for instant gratification can lead us to give up before we even really get started pursuing our goals. Chose the one big thing you want to have by the end of the year and then break down the steps you’ll need to take to make it happen. Then break them down even further. Come up with small tasks that you can complete daily in only 10-30 minutes. That will not only help you see the goal as a journey (so you don’t give up too soon), but it also makes the goal easier to tackle.
Choosing Yourself First
Track Your Time—we’re all busy. But many people use busyness as an excuse for keeping the status quo, even when they say they want to change. One simple way to find “wasted time” in your schedule is to track it. For at least three days, keep track of what you do all day long. You can use an app, spreadsheet, or a simple notepad to keep track. You’ll soon start to notice you spend more time watching TV, playing games, and checking social media than you would have thought. Once you are aware of this wasted time, choose yourself instead. Use that time to research career programs, enjoy a hobby, or spend more time with family. Whatever your goal is this year, choosing to spend your time working on it each day will make sure you end the year where you want to be.
Choose To Be Happy
Redesign Your Life—Most of us sleepwalk through life more often than we care to admit. If you want to live a happier, more fulfilling life, take stock of what makes you happy. What brings you joy and makes you feel alive? Now, redesign your life to make sure those things are a part of it. Look back at your time-tracking list (from above). What obligations and expectations can you modify or delete entirely, so you live a life full of joy and purpose. Make a conscious decision to choose to live life to the fullest every day.
You Choose Your Life
One of the best choices you can make is to remember why you decided to go in the direction that you have made for your life. Sometimes the choices are for a reason. You might not know the reason but in everyone’s life, there are journeys that must be taken for you to learn certain aspects of life. Whether it’s being a mom, a wife, a girlfriend, or just a single woman, you can’t expect to know everything unless you live it. That’s what I’ve found out anyway in my life. Yes, you might make some mistakes along the way but if they don’t show up in your path how are you ever going to learn? You can read all the books in the world but living and being at that stage is more important than any lesson you can learn from a book.
My Favorite Method
For me, at the beginning of the year, I only make one to two goals because I don’t want to overload myself. One is for my personal life and one is for my business life. I find that if my goals are too defined, like step 1 – step 10, I will never reach that goal. I try to just make it simple and basic. It works for me and is something you might want to start doing also. Try not to stress yourself out about what you can and can’t accomplish. You’d be surprised by the end of the year just how much you’ve accomplished. And this is why I choose this method of planning out my goals. Yes, I could have 15 different goals on my list, but if I don’t get them all completed, I just feel defeated. And that is definitely not the way I want to feel. I’m sure you don’t either!
If you are looking for someone to help you figure out your goals or just need someone to bounce ideas off of, I’m available for a FREE 15-minute chatto see if you’d like to work together. You can book an appointment with me here.